User Guide

1. How Is the Product Used in Daily Work

Once the Interface BMD for NetSuite is configured by your administrator, you can run BMD exports directly from within NetSuite — without leaving your standard accounting workflow.

The interface automatically collects all relevant accounting data, such as posted transactions, accounts, and master data, and converts them into the BMD-compatible CSV format required for upload to BMD. A typical export run takes just a few minutes:

You select the period, subsidiary, and export type (e.g., transactions or master data), start the run, and review the results once the state shows Successful.
The system then generates structured export files that can be sent directly to your tax advisor or pushed to BMD for further processing.

This means less manual effort, no risk of version errors, and full traceability for all exported data — making monthly and quarterly accounting processes faster, safer, and easier to manage.

Bottom line: 

With Interface BMD for NetSuite, exporting accounting data becomes a simple, automated part of your daily financial workflow — transparent, efficient, and fully compliant with BMD requirements.

2. What’s Important for Users

Interface BMD for NetSuite makes exporting accounting data straightforward and reliable — directly within NetSuite, without additional tools or manual file handling.

BMD Export Run

This is where you create and manage all exports. Each run shows:

• the subsidiaries and periods included,

• the selected export types (transactions, accounts, entities), and

• the current processing status (Scheduled, In Progress, Successful).

You can open, monitor, and review export runs entirely within NetSuite.

Predefined Configuration

Every export uses the BMD Settings defined by your administrator.
These control which data is included and where export files are stored.
Users only choose the period and export type — the system automatically applies the correct mappings and structure.

Reviewing Results

After a run, the generated CSV file can be previewed or downloaded.
The Files and Workflow History sections show details of all exports, including timestamps and record counts, ensuring full transparency.

3. Using the BMD Export Run

The BMD Export Run is where users create, execute, and monitor all exports. Each run follows the same straightforward process. 

Open the Export Run

Go to:

Transactions > Management > BMD Export Run > New

This opens the BMD Export Run page, where you define the parameters for your export.

Set Filters and Options

In the Header section, fill in the following fields:

• Name: Use a clear naming convention (e.g., “DE Main 2024-01”).

• Settings: Select the predefined BMD Settings record for your subsidiary.

• Tax Period:  Choose the relevant tax period, or use Date From/To to define a custom range. Do not use both options at once.

In the Center section, select which data types to include:

• Transactions: default export option.

• Accounts: chart of accounts data.

• Entities: customers, vendors, and employees.

For each category, you can choose Only New to export only newly created records since the last run. 

Placeholder Screenshot BMD Export Run

Start the Export

Click Start Export to begin the process.
The State field updates automatically to reflect progress:

• Scheduled – the export is queued.

• In Progress – the system is generating the files.

• Successful – export completed.

Review the Export Results

After completion, you can:

• Preview the generated CSV file directly in NetSuite.

• Download the file to your local system.

• Edit or reopen the export record if needed.

The History and Data Online sections provide detailed information on each export, including record counts, timestamps, and processing results.

4. Troubleshooting & Tips

Even with a stable setup, export issues can occasionally occur.
Here are common situations and how to resolve them quickly:

Export stuck in Scheduled

The process may still be queued. Refresh the page or check your email for completion confirmation.
If the state doesn’t change after a few minutes, verify that the export queue is not blocked by another process or rerun the export.

→ Tip: If exports frequently remain in Scheduled, ask your administrator to check system logs for delayed background scripts.

No data exported

Check that the correct subsidiary and date range are selected.
Also confirm that mappings for accounts and tax codes exist — missing mappings prevent transactions from being included in the export file.

Duplicate exports

Avoid rerunning the same tax period unless a configuration has changed.
Each BMD export should represent a unique time frame to prevent duplicate uploads in BMD.

Access issues

If you can’t see or open the BMD Export Run page, request access from your administrator.
The role must allow visibility into transactions and custom records used by Interface BMD for NetSuite.

→ Tip: Always run a short test export after configuration changes or bundle updates. It’s the fastest way to confirm that all mappings, folders, and tokens still work correctly.